Careers

Human Resources Assistant

  • Full Time
  • Berkeley or Denver

We are seeking a part-time (approximately 8-10 hours/week), experienced human resources professional to be our HR Assistant in either our Berkeley, CA or Denver, CO office. This is a part-time role with opportunities for growth. MIG has 14 offices nationwide; occasional travel, evening, and weekend work may be required for staff engagement or to meet deadlines. MIG encourages a sustainable and healthy work-life balance, and these excess hours can be offset during the week when possible. MIG supports a hybrid work-from-home/remote and in-office schedule, but some in-person work each week will be required for tasks, learning and team-building opportunities.

Responsibilities

  • Collaborative Teammate: As the Human Resources Assistant, you would be part of a three-person MIG HR Team. We are a firmwide resource (250+ people) who have an integral role in the company’s people operations and related administration, which requires collaboration with other administrative staff, office leadership, and our headquarters (“Business Office”).
  • Roles and Responsibilities: You will work hand-in-hand with the Chief Operating and Talent Officer and the Human Resources Manager to complete various day-to-day HR-related tasks, including but not limited to the following:
    Prepare written responses to routine inquiries from staff across the company – assist in managing the HR inbox and provide timely responses to staff regarding policies, benefits, information to respond to contract and marketing requests, and more.

    • Timesheet processing and payroll changes – provide back up to the Human Resources Manager to review for accuracy, coordinate with others for corrections (bi-monthly); coordinate to provide backup for payroll changes each pay period.
      Onboarding/Offboarding – assist with new hire and exit paperwork processing.
    • Benefits management and compliance – work with MIG’s benefits advisor and other benefits vendors in conjunction with the Human Resources Manager. Help support annual Open Enrollment and conduct regular compliance checks and reporting.
    • Recruitment assistance – draft job descriptions and submit postings, interview scheduling, coordinating with the hiring managers to follow up on candidate status, and responding to career inquiries. Back-up executive or project administration support – You may be asked to provide backup project administration (PA) support to other team members during busy times or vacation. In the PA role, you will work directly with Project Teams and Project Managers to help with contract initiation and signature facilitation, tracking, document editing and drafting, invoicing coordination, and internal reporting.
    • Back up to the HR Manager: When the HR Manager is out of office for extended periods of time, the HR Assistant’s hours may increase between 20-40 hours during a given week. Additional duties may occur during that time, including: internal and external reporting, data entry and analysis, leading a portion of the MIG Orientation and conduct benefits and timesheet trainings.

Qualifications

To accomplish these responsibilities, you will be able to manage competing priorities, think critically and creatively, work as part of a collaborative team in an open environment, and maintain a sense of humor and camaraderie. In addition, you will have some combination of the following qualifications:

  • You have at least high school diploma or GED.
  • You are local to the Berkeley or Denver area and willing to work part of the week from the office.
  • At least two years of experience in human resources or general office administration.
  • Excellent skills in written and verbal communication for internal team coordination.
  • You have excellent time management skills and can prioritize multiple tasks.
  • You have a professional and approachable demeanor, positive attitude, and have a sense of urgency with a responsibility/dedication to ensure tasks are carried through to completion and in a timely manner.
  • You are a proactive, organized, efficient, and adaptable teammate who can work under deadlines and is willing to pitch in to help others.
  • You have software proficiency in Word, PowerPoint, Excel and Adobe PDF (required). Experience using any accounting software, Deltek Vision/Vantage Point, or Google Suite is a plus.

If this position sounds like a fit for your skillsets and you are passionate about helping people and interested in a challenging position with fun groups, we would love to hear from you! Please email your resume and a cover letter as PDFs to careers@migcom.com and include the title of the position you are applying for (HR Assistant).

MIG values diversity in the workplace and is an equal opportunity employer; we encourage candidates of all backgrounds to apply. Our teams enjoy a flexible work schedule, a rewarding work environment, and a creative atmosphere that allows for professional development and career advancement opportunities while promoting team spirit and genuine camaraderie. Part-time employees are not eligible for benefits, though they do accrue sick leave. This is a part-time, hourly position with eligibility for overtime pay. The pay range for this position is $30-40/hour, commensurate with location, skills and experience. Candidates may be asked to complete a skills assessment in general administrative tasks.

Apply
Careers